Meridianstacks builds custom clinic management software for UK private practices — physio, dental, aesthetics, osteopathy and therapy — with the appointment book, patient records and payments in one system, and UK GDPR handled from day one: signed DPA + IDTA, patient data in accounts you control. Your matched hub is Lagos (UTC+1) — a 0–1 hour offset, so our engineers share your full working day — and you get a professionally built, fully owned practice system at a fixed price in pounds, billed by milestone.
Custom practice management software for a private clinic typically costs £35,000–£120,000+ at a UK agency, while per-practitioner SaaS charges forever and holds your patient data in the vendor's cloud. Meridianstacks builds your own system for 40–70% less — a focused practice system, our Focused tier, runs £7,000–£13,000 — GDPR-first, with a signed DPA + IDTA, data in hosting accounts your practice controls, full code ownership and milestone billing: you pay for delivered, accepted work. This is practice administration software — we make no medical-device or clinical-outcome claims.
Multi-practitioner diaries, treatment plans with session packages, structured notes per appointment and insurance-receipt exports — so a six-session course of care is booked, tracked and invoiced without spreadsheets on the side.
Deposits at booking to protect long chair slots, digital consent forms signed before treatment, document and photo uploads on the patient record, and reminders that cut no-shows on your highest-value appointments.
Discreet scheduling, strict role-based access to notes, retention rules per record type and clean export/erasure workflows — a practice system built around confidentiality rather than bolted onto it.
One practitioner or a multi-site group — if your practice books appointments, keeps patient records and takes payments, this replaces the three or four tools doing it now.
Most clinics run a booking tool, a records system, a card machine and a folder of consent PDFs that don't talk to each other. We build the administrative core of your practice as one system, shaped to how your clinic actually works.
| Need | Per-practitioner SaaS | Your own system |
|---|---|---|
| Monthly cost | Grows with every hire | Fixed build, you own it |
| Your workflow | You adapt to it | It fits your clinic |
| Patient data | In the vendor's cloud | In accounts you control |
| Consent & retention | Generic settings | Your rules, built in |
Health information is special category data under UK GDPR, so we don't treat compliance as a checkbox at the end of the build. The data model, access controls and paperwork are designed around it from day one — and the system deploys into accounts your practice owns, so your patient data is never in our hands longer than the work requires.
This is practice administration software. It runs the diary, the patient records, the reminders, the billing and the reporting — the business side of your clinic.
It is not a medical device. It does not diagnose, monitor or treat, and we make no clinical-outcome claims for it. If your project needs functionality that would fall under UK medical-device regulation — diagnostic algorithms or treatment-driving decision support — that is outside our published Price Book, and we'll say so plainly at the scoping call.
We'd rather lose a project than blur that line.
A 30-minute call to map how your practice books, records and bills today. You get a fixed price in pounds, a milestone plan and the senior engineers building it. Days 1–5.
We sign the DPA and IDTA, set up hosting in your practice's accounts, and design the patient record, consent and retention model before any patient data moves. Week 1.
The practitioner-column diary, online booking with deposits and SMS/email reminders go live first — the part your front desk feels every day. Weeks 2–4.
Patient records, structured notes, consent forms, treatment plans, package tracking and invoicing with insurance-receipt exports, built and reviewed with your team weekly. Weeks 3–7.
We migrate patients, appointments and notes from your current system, run a parallel period, then cut over — and hand you the full codebase. Weeks 6–8.
Optional retainer for changes, new forms and new sites — same engineers, same timezone, and every milestone billed only when you accept it. Ongoing.
Realistic timeline: a focused practice system launches in 5–8 weeks; a multi-practitioner platform in 8–12 weeks; a full build with a mobile app and deep integrations in 10–15 weeks.
| Build | Per-practitioner SaaS | Typical UK agency | Meridianstacks |
|---|---|---|---|
| Focused practice system — diary, records, payments | Commonly £20–£120 / practitioner / month + SMS fees | £20,000–£35,000 | ~£7,000–£13,000 |
| Multi-practitioner platform — automation, reporting, consent forms | Fees stack with every practitioner | £35,000–£60,000 | ~£13,000–£24,000 |
| Full platform + mobile app & deep integrations | Rarely available | £50,000–£100,000+ | ~£18,000–£36,000 |
| Ongoing support (monthly) | Per practitioner, forever | £1,500–£4,000 | ~£600–£1,800 |
Prices published from our Open Price Book (v1.0 · July 2026 · next review October 2026). All prices exclude VAT.
Indicative ranges in pounds (GBP); SaaS and agency figures reflect what UK practices commonly pay. Every Meridianstacks engagement is quoted as one fixed price before work begins and billed by milestone — you pay for delivered, accepted work.
Book a free 30-minute scoping call with a senior engineer, in UK hours. Honest answers on features, GDPR handling, timeline and cost — milestone billing, no obligation.
Book a free scoping call →