Independent gyms, boxes and studios pay per-member software fees forever — and still don't own their member data or the app their members open every day. Meridianstacks builds gym management software in the UK that you own outright: membership plans with Direct Debit, class booking with waitlists, and a gym membership app carrying your brand. Your matched hub is Lagos (UTC+1) — a 0–1 hour offset, so our engineers share your full working day — and every build is billed by milestone, 40–70% below a local agency.
Custom gym management software in the UK costs roughly £18,000–£60,000 at a local agency, while per-member SaaS platforms charge a monthly fee that grows with every member you sign — forever. Meridianstacks builds the same system to a high standard for 40–70% less — a focused studio system, our Focused tier, runs £6,000–£12,000 — billed by milestone, so you pay for delivered, accepted work, and you own the code, the member app and the member data outright.
Strength gyms, functional fitness boxes and 24-hour sites where the per-member SaaS bill has quietly become one of the biggest lines in the accounts. Own the platform once instead of renting it per member, per month.
Spin, yoga, pilates, boxing and HIIT studios that live by the class timetable. Capacity caps, waitlists that fill cancellations automatically, and a branded app your members actually rate.
Two locations and growing — where per-member pricing multiplies fastest. One platform across all sites, one member app, cross-site access rules and reporting the platform vendors keep behind their top tier.
If your members badge in, book classes and pay by Direct Debit, this is for you — from one busy studio to a growing chain.
Gym software earns its keep twice: collecting every membership payment without chasing, and spotting the member who has stopped coming before they cancel. These are the core features we build in — then we add what is specific to your gym.
| Need | Per-member SaaS | Your own platform |
|---|---|---|
| Monthly cost | Grows with every member | Fixed build, you own it |
| Member data | Lives in their platform | Yours, exportable, in your database |
| The member app | Platform-branded, limited | Fully yours |
| Fits your workflows | You adapt to it | It fits you |
A 30-minute call to map plans, classes, payments and your current system. You get a quote in pounds, a milestone plan and the senior engineers building it. Days 1–5.
We design the member journey — join, book, badge in — plus the front-desk and admin views, and agree the migration plan for members and Direct Debits. Weeks 1–2.
Membership billing (GoCardless), class booking with waitlists, PT diaries and door-access hooks built and wired up, with progress you can see weekly. Weeks 2–8.
Real-timetable testing, payment and failed-collection edge cases, access rules and UK GDPR data handling, all checked before anything goes live. Weeks 7–10.
Members, plans and history migrated as a tested milestone, Direct Debits transitioned with your payment provider, apps in the stores, codebase handed over. Weeks 9–12.
Optional retainer for changes, new features and January load — same engineers, same timezone. Ongoing.
Realistic timeline: a focused studio system launches in 5–9 weeks; a multi-class gym platform in 8–12; a full build with member apps in 9–14.
| Build | Per-member SaaS | Typical UK agency | Meridianstacks |
|---|---|---|---|
| Focused studio system (web) | Monthly fee, typically per location plus per-member charges | £18,000–£30,000 | ~£6,000–£12,000 |
| Standard multi-class gym platform (web) | Fees commonly climb with member count and features | £28,000–£45,000 | ~£12,000–£24,000 |
| Full platform + iOS & Android member apps | Branded app usually a premium add-on, still rented | £40,000–£60,000+ | ~£18,000–£38,000 |
| Ongoing support (monthly) | Per member, forever | £1,500–£4,000 | ~£600–£1,800 |
Prices published from our Open Price Book (v1.0 · July 2026 · next review October 2026). All prices exclude VAT.
Indicative ranges in pounds (GBP). Per-member SaaS is cheap to start but the bill scales with your success and you never own it. Every Meridianstacks engagement is billed by milestone — you pay for delivered, accepted work.
A UK agency will build you a fine platform at London-office rates. A per-member SaaS is quick to start but you rent it forever, the app carries their brand, and your member data lives in their system. Meridianstacks gives you a custom, professionally built platform you own outright — for a fraction of the agency cost.
| Factor | Meridianstacks | UK agency | Per-member SaaS |
|---|---|---|---|
| Up-front cost | Low, by milestone | High | Lowest |
| You own the code | Yes | Usually | No |
| Per-member fees | None | None | Ongoing |
| Branded member app | Fully yours | Fully yours | Limited |
| UK-hours collaboration | Yes | Yes | Self-serve |
Book a free 30-minute scoping call with a senior engineer, in UK hours. Honest answer on features, migration, timeline and cost — no obligation.
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