Meridianstacks builds custom practice-management software for Canadian immigration consultants (RCICs) — a case pipeline by application type, per-case document checklists, a secure client upload portal and a status portal that ends the "any update?" emails. It organises your practice; the applications and the professional judgement stay entirely with you. Your matched hub is Lagos (UTC+1) — your Eastern morning overlaps our afternoon, live — at a fixed price in Canadian dollars, billed by milestone.
A case-first CRM for immigration consultants replaces scattered folders, spreadsheets and email threads with one system: every case in a pipeline by type, each with its own document checklist, a client portal for uploads and status, and reminders for the dates that matter. Meridianstacks builds it custom from CA$12,000, you own the code, and it's PIPEDA-aware from day one. It is practice-management software — not an application-filing tool, and not immigration advice.
See every case by application type and stage on one board — who's waiting on documents, who's ready, what's due — instead of holding it all in your head and a spreadsheet.
Each case type carries the checklist you define from the requirements your regulator and IRCC publish, so what's outstanding is obvious at a glance.
Clients upload documents against the checklist through a secure portal — no more chasing attachments across email, and a clean record of what came in when.
Each client sees their own case stage and what's needed from them, under what you choose to share — so they check the portal instead of emailing "any news?".
Biometrics, medicals, permit and document expiries surfaced across your whole caseload as reminder tooling — dates flagged for your attention.
Track retainers, stages and invoices against each case, so the commercial side of the file is as organised as the documents.
Preparing applications and all professional judgement remain entirely yours. This software organises the work; it does not do the work.
| Build | Per-user legal/case SaaS | Typical Canadian agency | Meridianstacks |
|---|---|---|---|
| Focused case pipeline | Per-user/mo forever | CA$35,000–CA$70,000 | CA$12,000–CA$23,000 |
| Team CRM + client portal + reporting | Grows with headcount | CA$60,000–CA$120,000 | CA$23,000–CA$42,000 |
| CRM + mobile app & integrations | Limited / add-ons | CA$90,000–CA$200,000+ | CA$31,500–CA$63,000 |
| Dedicated developer (monthly) | — | CA$18,000–CA$32,000 | CA$4,500–CA$9,000 |
Prices published from our Open Price Book (v1.0 · July 2026 · next review October 2026). Indicative CAD bands, revised quarterly; all prices exclude tax.
Off-the-shelf CRMs model deals and contacts, not immigration cases with their document checklists, deadlines and client-portal needs — so you bend your practice to fit the tool, and pay per user to do it. A custom system models your work: the case is the unit, the checklist and portal are built in, and you own the whole thing.
This is administration software for a consulting practice. It does not give immigration advice, does not assess eligibility, and does not submit applications. It holds your cases, documents and deadlines in order so your professional work is easier to deliver — the advice, the judgement and the filings stay with the licensed consultant, where they belong.
Book a free 30-minute scoping call with a senior engineer, in your Eastern morning. Honest answer on scope, timeline and cost — no obligation.
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